Terms of Use

Terms of use (March 2022)
Thanks for using ICCA's iccaworld website (the "Website"). The following are the terms and conditions (the "Terms") under which you may use the Website. Please read this page carefully. By accessing the Website you accept and agree to be bound by these Terms. If you do not accept any of the Terms stated here, do not use the Website. ICCA may, in its sole discretion, modify or revise these Terms at any time by updating this page. Users are bound by any such modifications.

Item A. Website Materials

The contents of this Website, including but not limited to: text, graphics, illustrations, logos, software, trademarks, service marks and other material ("Materials") are protected by copyright and other laws.

ICCA authorises you to view the Materials on the Website solely for your personal, non-commercial use. You may not sell or modify the Materials or reproduce, display, distribute, or otherwise use the Materials in any way for any public or commercial purpose without the written permission of ICCA. If you violate any of these Terms, your permission to use the Website and the Materials automatically terminates and you must immediately destroy any copies of the Material you have made.


The ICCA member-only password-protected databases on this Website may only be accessed by bona fide members of ICCA and associations that are part of the "ICCA Association Community", using the passwords allocated by ICCA Head Office for this purpose via the "My ICCA" area of the ICCA website. Passwords may not be made available to non-authorised third parties, nor may data from "My ICCA" be passed on to third parties. ICCA reserves the right to remove a member's right of access to this area of the Website in the event of late payment of monies owed to ICCA or if there is evidence of misuse of the data or passwords, with no liability to compensate the member for loss of access.

For the purpose of these Terms “Association” is defined here as a non-governmental organisation (NGO), which is a legally constituted organisation created by private persons or organisations without participation or representation of any government, and has a minimum of one internationally rotating meeting according to ICCA specified criteria, that has registered for the ICCA Association Community and as such has been given access to My ICCA.

By agreeing to these Terms and by accessing My ICCA, the ICCA-member/Association and ICCA enter into standard contractual clauses relating to the transfer of personal data outside the EU (Schedule A, “the Standard Contractual Clauses”).

By agreeing to these Terms and by accessing My ICCA, the user accepts applicability of the Standard Contractual Clauses on behalf of the relevant ICCA-member or Association. The user will process any personal data it views or downloads from the ICCA web portal in accordance with the Standard Contractual Clauses. 

The ICCA-member or Association is regarded as a ‘data controller’ under applicable data protection law. If any personal data is added to My ICCA on behalf of the ICCA-member or Association, The ICCA-member or Association must inform the data subjects whose information he/she is processing in accordance with articles 13 and 14 of the General Data Protection Regulation. The ICCA-member or Association must make sure that it is legally allowed to process their data and should check if the data subjects have given their permission for their data to be processed. The ICCA-member or Association warrants that it is entitled to add personal data to My ICCA and indemnifies and shall hold completely harmless, ICCA, ICCA DATA, iccaworld, its officers, directors, employees and agents, from and against all claims based on the assertion that the ICCA-member or Association is not entitled to add personal data to My ICCA.

Item B. Website Warranties

The ICCA Website and Materials are provided on an "AS IS" basis without any warranties of any kind, either express or implied. ICCA, to the extent permitted by law, disclaims all warranties, included but not limited to: warranties of title, fitness for a particular purpose, and non-infringement of third party rights. ICCA make no warranties about the accuracy, completeness, reliability, or timeliness of the Materials and links presented on the Website.

Neither does ICCA warrant that the Website will operate without error or that the Website and its server are free of computer viruses or other harmful code. ICCA is not responsible for any costs associated with servicing or replacing your equipment or data due to use of this Website. The Website contains Materials provided by third parties, and disclaims any and all liability for any such third party Materials.

Item C. Disclaimer of Damages & Limitation of Liability

Your use the Website and My ICCA is at your own risk. If you are dissatisfied with any of the Materials or other contents of the Website or with these Terms, our Privacy Policy or any other policies, your sole remedy is to discontinue use of the Website.

In no event will ICCA be liable to any user or other third party for any damages resulting from the use or inability to use the Website or the Materials contained therein. This includes direct, indirect, incidental, special, consequential, exemplary damages and lost profits, and applies whether based on warranty, contract, tort, or any other legal theory, regardless of whether ICCA advised on the possibility of such damages.

Item D. Public & User Submissions - General

The Website includes postings, listings, stories, and articles from third parties. Such content is the responsibility of the third party creator of the content. ICCA has no responsibility for such content and is merely providing access to such content as a service to you. While ICCA will use commercial reasonable efforts to remove any offensive or harmful content from the Website as soon as it comes to our attention, third party materials may include offensive, inappropriate, harmful, or deceptive information. ICCA EXPECTS YOU TO USE CAUTION AND COMMON SENSE, AND EXERCISE GOOD JUDGEMENT WHEN USING THIRD PARTY INFORMATION.

Item E. User Responsibilities & Privileges

You agree that you are responsible for your own submissions and postings and for any consequences thereof. You agree to use Website only to post materials that are legal, proper and related to the purposes of this geographic community. By way of example, and not as a limitation, you agree that when using this Website, you will not:

  • Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others;
  • Publish, post, upload, distribute or disseminate or offer to do the same (hereinafter "Post") any inappropriate, defamatory, infringing, obscene, or unlawful material or information;
  • Post any material that infringes any patent, trademark, copyright, trade secret or other proprietary right of any party (the "Rights"), unless you are the owner of the Rights or have the permission of the owner to post or transmit such material;
  • Post any files that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of another's computer;
  • Advertise or offer to sell any goods or services for any commercial purpose, other than in areas of the Web site intended for such uses;
  • Impersonate another person or entity, or falsify or delete any author attributions, legal or other proper notices or proprietary designations or labels of the origin or source of software or other material contained in a file that is posted;
  • Restrict or inhibit any other user from using and enjoying the use of the Web site.

Item F. No Obligation to Monitor Content

ICCA does not control the information posted by users, and has no obligation to actively monitor postings. However, ICCA reserves the right at all times to disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, for any reason whatsoever, in ICCA's sole discretion.

ICCA does not endorse, support, represent or guarantee the truthfulness, accuracy, or reliability of any information posted by third parties, or endorse any opinions expressed by them. You acknowledge that any reliance on material so posted will be at your own risk.

If ICCA is notified by a user of content which allegedly does not conform to any term of these Terms, we may investigate the allegation and determine in good faith and in our sole discretion whether to remove or request the removal of the content without incurring any liability.

Item G. Copyright Infringement

ICCA may, at its sole discretion, remove or disable access to Materials that infringes on the rights of others. If you believe that your work has been used on the Website in a manner that constitutes copyright infringement or otherwise infringes your rights, please provide ICCA with a written notice - by postal mail, e-mail, or FAX - that includes the following information:

The signature (electronic or physical) of a person authorized to act on behalf of the owner of the right that is allegedly infringed

Identification of the rights claimed to have been infringed

A description of where the Materials in question is located on the Website

Your mailing address, telephone number, and email address

A statement by you that you believe in good faith that the disputed use is not authorized by the rightholder, its agent, or the law

A statement by you that the information in your notice is accurate

For purposes of such notice, ICCA's address for notice is as follows:

ICCA, The International Congress & Convention Association
Alpha Tower, De Entree 57
NL-1101 BH Amsterdam
The Netherlands
Chamber of commerce registration number 40409074
Phone: +31 20 3981919
Fax: +31 20 699 0781

Contact ICCA

Item H. Links to Other Websites

ICCA contains links to third party websites that are maintained by others. These links are provided solely as a convenience to our users, and are not an endorsement by ICCA of the contents on such third-party websites. ICCA is not responsible for the content of linked third-party sites and does not make any representations regarding the content or accuracy of materials on such third-party sites. If you decide to access linked third-party websites, you do so at your own risk.

Item I. Indemnity

You agree to defend, indemnify, and hold harmless ICCA, ICCA DATA, iccaworld, its officers, directors, employees and agents, from and against any claims, actions or demands, including without limitation reasonable legal fees, alleging or resulting from your use of the Materials or your breach of these Terms. ICCA will provide notice to you promptly of any such claim, suit, or proceeding and shall reasonably assist you, at your expense, in defending any such claim, suit or proceeding.

Item J. General Disclaimer

ICCA makes no claims that the Materials presented are appropriate for any particular purpose or audience. Access to the Materials may not be legal for certain persons. You are responsible for compliance with the laws of your jurisdiction.

ICCA is headquartered in Amsterdam, the Netherlands. These Terms and all claims and disputes arising from or related to the use of the Website shall be exclusively construed in accordance with and determined by the laws of the Netherlands. By using this Website, you agree that the exclusive forum for the bringing of any claims or causes of action arising out of or relating to these Terms and your use of this Website is the court residing in Amsterdam, the Netherlands to the exclusion of all other tribunals.

You hereby accept and submit to the jurisdiction of such court in any such proceeding or action, and irrevocably waive, to the fullest extent permitted by law, any objection which you may now or hereafter have to the laying of the venue of any such action or proceeding brought in such a court and any claim that any such action or proceeding brought in such a court has been brought in an inconvenient forum.

Public vs Confidential information
You acknowledge that all of your submissions and postings to the public portion of the Website are public information. Always use caution when giving out any personally identifying information about yourself or your members of your household. ICCA specifically disclaims any liability with regard to any actions resulting from your submissions and postings to the public portion of the website. Generally, any communication which you post to the Website is considered to be non-confidential. If a particular webpage or form permits the submission of information that will be treated by ICCA as confidential, that fact will be stated on those pages.

Use of information
By posting communications on or through the Website, you automatically grant ICCA a royalty-free, perpetual, irrevocable, transferable, sublicensable and non-exclusive license to use, reproduce, modify, publish, edit, translate, distribute, perform, and display the posted information alone or as part of other works in any form, media, or technology whether now known or hereafter developed. The foregoing grants shall include the right to exploit any proprietary rights in such communication, including but not limited to rights under copyright, trademark, service mark or patent laws under any relevant jurisdiction.