This Month we get to know better Medcon Information Consultancy Co., Ltd.

 

What was your motivation to join ICCA?

In 2023, Medcon took a significant leap forward in the internationalization of its products and services by undertaking a comprehensive upgrade of its SaaS based conference management platform. This involved adopting an Amazon Web Service global server deployment strategy and implementing seamless language switching among multiple interfaces, among other technological optimizations. Later that year, Medcon boldly declared the strategic slogan "Go Global or Go Out," a targeted move underscoring the company's ambition to conquer international markets.

We also had our English website updated at the end of 2023 and we are preparing the English promotional materials for our products at the same time.

By becoming an ICCA member, it serves as a strategy for our business internationalization process and expansion into international markets. Medcon will undertake multi-level initiatives to align more closely with international standards and practices, including:

  • Adopting and developing cutting-edge conference technologies
  • Optimizing conference management processes for international events
  • Building an internationalized/localized professional team
  • Compliance with international regulations and standards
  • Forging strategic partnerships
  • Assuming corporate social responsibility

 

Tell us your story. How Medcon Information Consultancy Co., Ltd. get started?

Medcon Information Consultancy Co., Ltd, established in 2006, is a prominent conference system service provider and high-tech enterprise centered on SaaS cloud platform technology within the conference industry.

As early as 2007, Medcon's on-site check-in and badge printing products had been successfully deployed to our first international conference, an event that not only attested to the company's innovative prowess and professional competence in the realm of conference technology, but also laid a solid foundation for its subsequent development. Since then, Medcon has steadfastly pursued a dual-track strategy encompassing both domestic and international markets, eagerly embracing cutting-edge concepts and advanced technologies from abroad while simultaneously forging ahead with determination in the international conference arena. The company has consistently strived to evolve into a globally influential "International Conference Technology Services Provider."

In recent years, Medcon has earned recognition due to its professional technical solutions. An increasing number of domestic and international academic associations and institutions have turned to Medcon to provide full support and services for various significant academic conferences.

Here are some of our successful cases:

Year 2020,

  • IWA Water Loss Conference 2020
    November 09-11, 2020 | Virtual Conference
  • The 2ist World Congress of Bronchology and Interventional Pulmonology (WCBIP 2020）
    November 20-22, 2020 | Virtual Conference
  • The 16th International Thyroid Congress (ITC)
    December 16-20, 2020 | Xi’an, China

Year 2021,

  • The 3rd Sleep Congress of Asian Society of Sleep (ASSM 2021)
    May 14-17, 2021 | Beijing, China
  • The 8th Scientific Meeting of the Asia Pacific Menopause Federation
    October 14-17, 2021 | Hangzhou, China

Year 2022,

  • Second Global Bamboo and Rattan Congress (BARC 2022)
    November 7-8, 2022 | Hybrid Conference
  • 2022 Asian Pacific Digestive Week
    November 17-20, 2022 | Virtual Conference

Year 2023,

  • The First International Congress of Basic Science (ICBS)
    July 16-28, 2023 | Hybrid Conference
  • World Geothermal Congress 2023
    September 15-17, 2023 | Beijing, China
  • Asia Pacific Burn Congress（APBC2023）
    September 13-16, 2023 | Chongqing, China
  • Nature: The great brain exploration:from cognition to brain-inspired technology
    December 7-8, 2023 | Beijing, China

From 2020 to present,

Global webinar series from International Association of Hydraulic Engineering and Research (IAHR) and International Conference on Flood Management (ICFM)

 

What sets Medcon Information Consultancy Co., Ltd. apart?

At Medcon, our mission is to streamline complex technology, offering a platform that both you and your attendees look forward to using. We are fully aware of the stress and complexities involved in conference organizing, yet we continuously strive to innovate this process, aiming to bring you an effortless conference management experience.

Our commitment extends beyond being just an IT service vendor. Instead, we see ourselves as collaborative partners in crafting unforgettable experiences. We respond with a sense of immediacy and provide 24/7 support, fulfilling the professional standards set by the conference industry. Medcon stands as your trusted ally throughout the entire conference lifecycle.

Currently, Medcon's servers and data centers operate on the globally recognized, high-security cloud infrastructure provided by Amazon Web Services (AWS), follow General Data Protection Regulation (GDRP), which can protect the basic privacy rights and personal data of European Union (EU) individuals. We have also received international qualifications including: ISO/IEC 27001:2022 and GB/T 19001-2016/IS0 9001:2015.

Our products are all independently developed and we own 30+ software copyright certificates and 7+ product design patent certificates at present time.

Our organizational structure is highly sophisticated, including fully functioned IT development teams and international operations teams. These specialized departments ensure the smooth operation and superior quality of our international conferences from both the technological and service delivery perspectives.

 

What is your favourite success story from your organisation?

To be frank, each international client or conference we engage with presents a unique and valuable learning experience for me. The 17th International Congress of Endocrinology was held in Beijing at the year of 2016. In the context of this conference service, I was entrusted for the first time to represent the organizers from China, which is the Chinese Medical Association, in communicating and meeting with international organizing entities, overseeing comprehensive planning and implementation for the conference. Moreover, during the preparatory phase, I acted on behalf of the organizer, attending and promoting the conference at the ENDO2016 in Boston. We have had a great success for this joint event.

 

What can we expect to see from Medcon Information Consultancy Co., Ltd. in the future?

In summary, with our successful admission into ICCA, Medcon will confidently embark on a path towards greater internationalization. This journey will involve deploying a variety of measures, including establishing an internationalized team, refining project management processes, and fully aligning with international data security standards. Through these multifaceted efforts, we aim to significantly enhance our competitiveness and influence within the global conference market, aspiring to establish ourselves as a trusted, world-class provider of conference technology services.

 

Which trends do you see in the Association Meetings?

  • Sustainability: Associations are increasingly prioritizing eco-friendly practices, such as reducing waste, minimizing carbon footprints, and selecting venues with green certifications.
  • Personalization: Meeting organizers are leveraging data analytics and attendee feedback to tailor experiences, content, and networking opportunities to individual preferences and interests.
  • Technology Integration: Innovations such as AI-powered matchmaking, mobile event apps, and immersive technologies like augmented reality (AR) and virtual reality (VR) are enhancing attendee experiences and facilitating seamless event management.
  • Diversity, Equity, and Inclusion (DEI): There's a growing emphasis on fostering diverse and inclusive environments within association meetings, with efforts to ensure representation, accessibility, and equitable opportunities for all participants.
  • Flexibility and Agility: Given the uncertainty caused by global events like the COVID-19 pandemic, flexibility in event planning, contract negotiations, and contingency measures has become paramount to adapt to evolving circumstances and ensure successful outcomes.

These trends reflect the evolving needs and expectations of association meeting attendees and organizers, driving innovation and transformation within the industry.

 

What is an industry challenge your organisation is facing currently?

Our current major challenges lie in the lack of international conference resources and the development of an international professional team.